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College of Behavioral and Community Sciences
Doctoral Dissertation Defense
After the Doctoral Dissertation Committee has determined that the final draft of the dissertation is suitable for presentation, the Committee will request the scheduling of the Dissertation Defense (also called Final Oral Examination or Oral Defense.) A student must successfully defend the dissertation in order to be able to proceed and complete the final submission process.
Scheduling the defense requires that the following forms be completed and submitted to the college dean抯 office at least two weeks prior to the defense. The forms are located on the BCS website, HYPERLINK "http://www.bcs.usf.edu/CurrentStudents/GradForms.cfm" http://www.bcs.usf.edu/CurrentStudents/GradForms.cfm
Request for Dissertation Defense form (all committee members must sign. Faxed signatures are acceptable)
Announcement of Dissertation Defense
Successful Defense form
The College Office will perform the following tasks related to dissertation defense
Confirm that the eligibility criteria for the Doctoral Dissertation Defense chair has been met
Verify the composition of the examining committee; approve the Request for the defense and announcement
Notify the Doctoral Dissertation Defense chair and 爉ajor professor of the guidelines for conducting the exam
Notify the chair of the academic department that the approved announcement of the defense needs to be disseminated to the department faculty
Notify the Graduate School that the defense has been scheduled, preferably two weeks in advance of defense date
Doctoral Dissertation Defense Chair
The Dissertation Defense (or Final Oral Examination) shall be presided over by
an external dissertation committee member from outside the Department, School, or equivalent, hosting the doctoral program, but may be within the academic discipline,
OR,
a non committee member (a.k.a. Outside Chair), (Refer to the individual Program s Degree Requirements in the Graduate Catalog for information). If the Chair is from another institution, this individual must be approved for Affiliate Graduate Faculty status.
The Doctoral Dissertation Defense Chair s role includes overseeing the proceedings as well as serving as the student s advocate, by ensuring fairness of the process. Faculty holding joint, courtesy, or adjunct appointments in the degree granting academic unit (i.e. Department or equivalent) cannot serve as the Defense Chair.
The Doctoral Dissertation Defense chair will convey the decision of the Dissertation Committee to the College Graduate office to be kept in the student s file (Successful Defense Form).
Procedures for Conducting the Doctoral Dissertation Defense (Final Oral Examination)
1. The Doctoral Dissertation defense (final oral examination) should be conducted within a timeline to allow for the student to make any necessary corrections following the defense and still meet the final copy deadline for turning in the Dissertation to the Office of Graduate Studies.
2. The presentation should be considered an important function in the Department and all graduate students and faculty be encouraged to attend.
3. The presentation and defense are open to the public and as such, must meet the requirements of the Sunshine Laws for the State of Florida. The Doctoral Dissertation Committee deliberation is not public.
4. The room selected for the examination should have adequate seating with an
alternate room selected in case of problems.
5. It is required that all members of the Doctoral Dissertation Committee be present for the examination unless an absence is approved prior to the defense taking place by the Graduate School Dean. In the event that a member cannot attend in person, participation is permissible via speakerphone or video conference. A minimum of three members, including the Major Professor is required to proceed with the defense. If a non committee member (Outside Chair) chairs the Defense, this individual does not count as one of the three required members in attendance. If an unforeseeable situation arises that would prevent compliance with this requirement the Major Professor or Doctoral Dissertation Defense Chair should contact the Graduate School for guidance and approval to proceed with the defense.
6. The length of the examination period will generally not exceed three hours. Throughout this time the Doctoral Dissertation Defense Chair is to be in charge of all proceedings and, ideally, is expected to play a balancing role between advocacy and contention.
7. The Doctoral Dissertation Defense Chair, at any time during the course of the examination, may request all visitors to leave.
8. Presentation
佛 The Doctoral Dissertation Defense Chair should open the proceedings by introducing the candidate and the Doctoral Dissertation Committee.
佛 The examination should begin with a presentation by the candidate designed
to summarize the dissertation.
9. Questions
Following the presentation the Defense may be moved to a different setting for the main examination. The College determines the order of the proceedings described below:
佛 The examination will consist of questions about the reseJKMVl����
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佛 It is suggested that questioning should be limited to about 15 minutes for each Doctoral Dissertation Committee member with subsequent rounds of questioning as necessary.
佛 Questions from the faculty at large and/or the public may be allowed following the presentation. It is suggested that questioning from the general audience be limited up to 5 minutes per person.
10. Deliberations and Voting
Following the completion of these proceedings, the Doctoral Dissertation Defense Chair
佛 will ask all visitors and the candidate to leave and will re convene the Doctoral Dissertation Committee only.
佛will preside over the deliberations and voting of the Committee. (Note: If a non committee member [Outside Chair] is used, he/she will not participate in the voting),
佛will tally the votes and inform the candidate of the final decision. The voting is to be limited to pass and fail votes. The vote of the Doctoral Dissertation �;�;�<�f=�>贗臞艼荍菾蒍蔎薐蘆蚃襃貸闖隞鞪頙餔馢驤鬔������������������������gdY 7$8$H$gd@L� 7$8$H$gd�1� 7$8$H$gd坘� 7$8$H$gd�%�;�;:<�f<�€<��<��<��<�==f=h=�=�=�=>
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�B*CJOJQJ^JaJph�>�>�>�>�>�>??�?�?�?蔼贬"贬$贬:贬>贬叠贬狧琀I怚業贗躀轎暄缄缄шш寠導岅u戋陁戋闬E-h葅 h�1�B*CJOJPJQJ^JaJph0h葅 h�1�B*CJOJPJQJ^JaJo(ph)h葅 h�$B*CJOJQJ^JaJphU5h葅 h�1�5�6丅*CJOJQJ\乚乛JaJph)h葅 h�=B*CJOJQJ^JaJph)h葅 h|RB*CJOJQJ^JaJph0h葅 h坘�B*CJOJPJQJ^JaJo(ph)h葅 h�1�B*CJOJQJ^JaJphCommittee must be unanimous. If a unanimous agreement cannot be reached, the Doctoral Dissertation Defense Chair notifies the Department Chair (or appropriate equivalent) who will endeavor to resolve the dispute in an expedient fashion.
佛 records the vote on the Successful Defense Form and conveys the decision of the Doctoral Dissertation Committee (Successful Defense form) to the Department/College Graduate office to be kept in the student抯 file.
CBCS
5-5-10
Revised 10-15-13
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(813) 974-1990 � FAX (813) 974-4699 � http://www.usf.edu/Academics/Behavioral-Community-Sciences/
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